BOATS
Duty: Oversee maintenance, repair, and rules of club's launches, tenders, dinghies, and mooring puller.

COMMUNICATIONS
Duty: Manage publication of the Binnacle; oversee club website.

CRUISING/BOATING -
Duty: Organize club rendezvous; facilitate informal club cruising efforts.

DOCKS
Duty: Oversee maintenance, repair, spring commissioning, fall decommissioning, and rules of club docks.

FINANCE
Duty: Advise the Commodore and Board on the club's financial management and long range planning

GROUNDS
Duty: Oversee maintenance, operation, and rules of club grounds.

HARBOR
Duty: Manage club harbor and assignment of moorings; oversee mooring designs/maintenance and harbor rules

HOUSE
Duty: Oversee maintenance, operations, use, and rules of clubhouse.

JUNIOR SAILING
Duty: Manage club's youth sailing instruction programs; oversee maintenance and operation of programs' boats.

MEMBERSHIP
Duty: Manage prospective- and new-member services; provide membership-related services to current members as needed.

REGATTA
Duty: Oversee organization and running of all formal club racing programs; coordinate with other clubs.

SOCIAL
Responsible for facilitating all Club social activities, including opening cocktail party, Wed. dinners, boat tour, family day, COW.

STEWARDS
Duty: Hire and supervise club stewards.

If you have already spent or are planning to spend money on behalf of the club and expect to get reimbursed please read the following carefully.

If you do not follow this process...unless you get prior agreement from the Treasurer...DO NOT expect to be reimbursed.

Groundrules

1. Unless it is a true emergency situation or a routine, low dollar expense you are confident should be undertaken, you should obtain authorization from the Commodore or the responsible BOG member PRIOR to incurring expenses.

2. With or without prior approval, post purchase approval is required from the responsible BOG member in order to be reimbursed.

In any event, if you do not have prior approval YOU ASSUME THE RISK of not being reimbursed by the club.

3. Submission of RECEIPTS scanned into either a .pdf or Word file for ALL expenses IS REQUIRED. (NO HARD COPIES or PICTURES !!!)

4. Submission of an LCYC Expense Reimbursement form in either .pdf or Excel file IS REQUIRED. (NO HARD COPIES !!!)

Process

1. Submitter - Scan your receipt(s) or pictures of your receipts into a .pdf or Microsoft Word document. DO NOT submit photos / .jpg files !!!

2. Submitter - Fill out the LCYC Expense reimbursement form (below). Fill in the "Submitter Signature" field with your name. This is your electronic signature.

Note: Do not fill in the "BOG Chair Approval Signature" field unless you are a BOG member submitting expenses on your own behalf
Note: If you use the .pdf version and fill out a hard copy you will need to scan the completed form and save it as a .pdf

3. Submitter - Attach the files with the receipt(s) and the Expense Reimbursement form and email them to the responsible BOG Chair for their approval.

4. BOG Chair

If the Excel version of the Reimbursement form is used:

- Open the file, fill in the "BOG Chair Approval Signature" field and save the modified file

If the .pdf version of the Reimbursement form is used:

- Print out a hard copy of .pdf and sign in the "BOG Chair Approval Signature"
- Scan the signed hard copy and save as a .pdf file

5. BOG Chair - Send an email with the attached files including RECEIPTS and THE SIGNED VERSION of the Expense Reimbursement to the Treasurer

6. Treasurer - once the email is received with the appropriate and properly completed files attached, a check with be mailed to the Payee.